Privacy Policy

1. Introduction

Proja AI Ltd (“Proja”, “we”, “us”) is the data controller for personal data processed about visitors and users of Proja AI services. When we process data for a client, we act under that client’s instructions. Contact our Data Protection Officer at dpo@projaai.com.

2. Information we collect

• Identity and contact information, including your name and email address.
• Project information, feedback, approvals, milestones, meetings and content you submit.
• Security, authentication and service usage information required to operate and protect the portal.

3. How we use information

• Provide secure access and deliver commissioned project services.
• Record reviews, feedback, approvals and project activity.
• Protect accounts, prevent misuse and improve service reliability.
• Meet legal, regulatory and contractual obligations.

4. Storage and security

We apply access controls, encrypted transmission and appropriate organisational safeguards. Portal content is restricted to authorised Proja AI administrators and invited members assigned to the relevant project.

5. Sharing and retention

We do not sell personal information. We share data only with authorised collaborators, contracted service providers, or where required by law. We retain information only while needed for service delivery, legal obligations, dispute resolution and security.

6. Your rights

You may request access, correction, erasure, restriction, portability, or object to processing where applicable. You may also withdraw consent and complain to the UK Information Commissioner’s Office.

7. Cookies

Our use of cookies and similar storage is explained in the Cookie Policy.

8. Contact

Privacy enquiries: privacy@projaai.com · Data Protection Officer: dpo@projaai.com · Security reports: security@projaai.com.